Payroll Engine for PBOs

PayNex - Multi-Company Payroll Engine for
PBOs.

PayNex is the ultimate multi-tenant, cloud-based payroll engine built specifically for Payroll Business Outsourcers (PBOs) in Sri Lanka. Centralize unlimited client configurations, automate complex statutory compliance, and run parallel payrolls error-free.

✓ Month-End Payroll Lock & Execution ✓ Automated Email Payslip Distribution ✓ Allowances & Deductions Management ✓ Overtime & No-Pay Tracking ✓ Bulk Data & Attendance Uploads ✓ Bank Salary Transfer Schedules ✓ Extended Payroll Reporting & Analytics ✓ End-to-End Employee Lifecycle Master ✓ Contract & Probation Tracking ✓ Organization Structure Setup ✓ Permission-Filtered Role Dashboard
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PayNex multi-tenant payroll dashboard showing batch processing status across multiple client companies, EPF/ETF/APIT compliance verification, and total employees processed
The PBO Nightmare

Processing payroll for dozens of clients shouldn't mean dozens of spreadsheets.

Fragmented Excel sheets, unpredictable compliance updates, unique overtime formulas, and endless manual checks. As you scale, human error and processing times skyrocket. PayNex replaces the chaos with one unified, high-performance engine.

Configuration chaos

Juggling distinct salary structures, shift patterns, and custom allowance rules for hundreds of companies simultaneously.

The calculation trap

A single manual error in basic salary, variable allowances, or no-pay formulas derails the entire batch.

The time sink

Hours wasted manually importing attendance, calculating complex OT, and cross-checking bank files.

Compliance risks

Keeping up with fluctuating Sri Lankan labor laws and Inland Revenue APIT structures across disparate systems.

Core features

From employee onboarding to
bank transfer, in one engine.

PayNex runs the complete payroll operation — multi-tenant client setups, bulk data imports, automated statutory calculations, and bank-ready schedules — with precision and compliance built into every module.

24 features 5 functional areas 1 platform
01

Payroll Execution & Processing

4 features
PRC · 01

Month-end close & locking

Execute parallel month-end payroll processing with full lock/unlock controls to freeze records and prevent unauthorized edits post-approval.

CFG · 02

Multi-type payroll toggle

Easily manage and switch between different active payroll configurations, salary structures, and frequency rules across clients.

SLP · 03

Automated payslip distribution

Generate individual digital payslips and automatically dispatch them to employee email inboxes in one bulk action.

DSH · 04

Role-based landing dashboard

A central navigation hub for all user roles, featuring permission-filtered menus, quick metrics, and real-time process tracking.

02

Allowances, Deductions & Attendance

5 features
MNT · 05

Allowances & deductions setup

Define master types and configure custom recurring or one-off earning and deduction rules tailored to specific business needs.

OVT · 06

Monthly overtime engine

Maintain, calculate, and review monthly overtime records using pre-configured hourly rates and shift multipliers.

NOP · 07

No-pay view & audit

Track unpaid leave entries, evaluate no-pay deductions, and perform clean-ups prior to running the final payroll calculation.

FIX · 08

Fixed pay items

Set up and manage recurring fixed allowances and deductions assigned directly to employee contracts.

ATT · 09

Attendance days & hours tracking

Capture exact worked day/hour counts to calculate pro-rated base pay and attendance-linked bonuses seamlessly.

03

Bulk Data Import Studio

5 features
IMP · 10

Monthly allowance & deduction upload

Bulk upload recurring and variable monthly allowances or deductions via flat files with automatic data validation.

IMP · 11

OT & attendance data upload

Import large sets of monthly overtime hours and day/hour counts directly into the engine without manual entry.

IMP · 12

No-pay bulk import

Upload unpaid leave days across departments in batch, instantly updating base salary deduction calculations.

IMP · 13

Bulk salary adjustments

Import flat-file updates for base salary changes, revisions, and structural pay modifications across teams.

IMP · 14

Fixed item bulk management

Rapidly upload recurring fixed allowances and deductions for large-scale employee onboarding or annual updates.

04

Inquiries, Bank Files & Analytics

5 features
BNK · 15

Bank salary schedules

Generate bank-ready salary transfer schedules and formatted files for direct bank submission and distribution.

RPT · 16

Monthly allowance & deduction reports

Detailed breakdown reports and ledgers for all allowances and deductions processed within any selected period.

RPT · 17

Pay summary & slip archives

Comprehensive periodical pay summaries alongside a searchable historical registry of all issued payslips.

INQ · 18

Salary detail inquiry

Interactive inquiry views allowing administrators to inspect full salary breakdowns per employee on demand.

ANL · 19

Extended payroll analytics

Advanced reporting dashboard providing macro-level analytics on workforce costs, trends, and financial commitments.

05

Employee Master & Organization

5 features
EMP · 20

Employee Master & Lifecycle

Centralized employee registry to manage profiles and track the full career lifecycle from onboarding to exit.

ORG · 21

Organization structure

Define multi-level departmental hierarchies, cost centers, and structural units for accurate cost allocation.

CON · 22

Contract & probation management

Maintain detailed contract terms and auto-track employees on probation or non-PAYE status through specialized lists.

RPT · 23

Master employee reports

Generate flexible master reports for active, inactive, PAYE, and non-PAYE workforce segments.

CFG · 24

Status & notification master

Configure custom employment categories, active/inactive statuses, and automated employee notification alerts.

Feature Walkthrough

Built for how payroll bureaus actually operate.

Client Portfolio · Master Login
ClientEmployeesStatus
Zenith Apparel Ltd642Isolated ✓
Coral Bay Resorts318Isolated ✓
Vantage Logistics204Isolated ✓

Unlimited clients. Zero data bleeding.

Every client company runs in its own fully isolated environment under one master login. Onboard a new client in minutes, with dedicated salary structures, shift patterns, and allowance rules that never cross paths with another company's data.

  • ✓ Complete, secure data isolation per client
  • ✓ One master login across unlimited companies
  • ✓ Minutes to onboard, not days

Codeless rules. Parallel processing.

Configure custom allowances, deductions, OT formulas, and loan recoveries without writing a line of code. When it's time to run payroll, every client company processes concurrently — no queue, no slowdown, no waiting for one batch to finish before the next starts.

  • ✓ Codeless rule configuration per client
  • ✓ Concurrent multi-organization processing
  • ✓ Up to 75% faster month-end processing
Rule Engine · OT Configuration
Weekday OT
1.5× base rate, after 8hrs
Active
Weekend OT
2.0× base rate, flat
Active
Loan Recovery
Auto-deduct, 6-month schedule
Active
Statutory Compliance · June 2025
EPF LiabilityRs. 1,284,000
ETF LiabilityRs. 192,600
APIT WithheldRs. 486,900
Compliance StatusFully Verified

Sri Lankan compliance, always current.

Built-in, auto-updated engines calculate EPF, ETF, and APIT tax brackets in line with Inland Revenue and Labour Law changes — so a rate update never means a manual formula fix across dozens of client files.

  • ✓ Auto-updated EPF, ETF & APIT brackets
  • ✓ Always aligned with Inland Revenue & Labour Law
  • ✓ Zero compliance penalties, by design
The Automated Workflow

From attendance to bank file,
one seamless pipeline.

1

Employee Updates

New hires, salary changes, and status updates entered once, per client.

2

Attendance Import

Attendance and shift data pulled in automatically, no manual re-keying.

3

Payroll Validation

Every figure cross-checked against configured rules before processing.

4

Parallel Processing

Multiple client companies calculated concurrently, in one batch run.

5

Approval Workflow

Role-based sign-off before any payslip or payment is released.

6

1-Click Payslips & Bank Files

Payslips and bank-ready payment files generated instantly.

Analytics & Visibility

Real-time visibility,
built for management.

🏢

Company-Wise Summaries

Visual, real-time payroll summaries for every client company, side by side.

🏷️

Department Costs

Break down payroll spend by department to spot trends before they become budget surprises.

📋

Statutory Liabilities

Live EPF, ETF, and APIT liability figures across every client, always audit-ready.

🔐

Role-Based Access

Strict access controls ensure each user only sees the clients and functions they're authorized for.

🗂️

Version-Controlled Runs

Every payroll run is versioned, so you can trace exactly what changed and when.

📝

Approval Logs

Comprehensive, timestamped approval logs for foolproof accountability at every step.

Value Proposition

Payroll outsourcing, turned into a scalable, automated service.

PayNex transforms payroll outsourcing from a labor-intensive chore into a highly scalable, automated service. Eliminate knowledge silos, eradicate human error, and scale your client portfolio effortlessly — without needing to hire more payroll officers.

Get Started with PayNex

Ready to automate your
payroll operations?

Join the next generation of PBOs running fast, accurate, and compliant payroll at scale.

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