PayNex Multi-company payroll engine
PayNex is a multi-tenant, cloud-based payroll engine built specifically for Payroll Business Outsourcers (PBOs) in Sri Lanka. Centralize unlimited client configurations, automate complex statutory compliance, and run parallel payrolls error-free.
- Month-end payroll lock & execution
- Automated email payslip distribution
- Allowances & deductions management
- Overtime & no-pay tracking
- Bulk data & attendance uploads
- Bank salary transfer schedules
- Extended payroll reporting & analytics
- End-to-end employee lifecycle master
- Contract & probation tracking
- Organization structure setup
- Permission-filtered role dashboard
Processing payroll for dozens of clients shouldn't mean dozens of spreadsheets.
Fragmented Excel sheets, unpredictable compliance updates, unique overtime formulas and endless manual checks. As you scale, errors and processing times climb. PayNex replaces the chaos with one unified, high-performance engine.
Configuration chaos
Juggling distinct salary structures, shift patterns and custom allowance rules for hundreds of companies simultaneously.
The calculation trap
A single manual error in basic salary, variable allowances or no-pay formulas derails the entire batch.
The time sink
Hours wasted manually importing attendance, calculating complex OT and cross-checking bank files.
Compliance risks
Keeping up with changing Sri Lankan labour laws and Inland Revenue APIT structures across disparate systems.
From employee onboarding to bank transfer, in one engine.
PayNex runs the complete payroll operation — multi-tenant client setups, bulk data imports, automated statutory calculations and bank-ready schedules — with precision and compliance built into every module.
Payroll execution & processing
4 featuresMonth-end close & locking
Execute parallel month-end payroll processing with full lock/unlock controls to freeze records and prevent unauthorized edits after approval.
Multi-type payroll toggle
Manage and switch between different active payroll configurations, salary structures and frequency rules across clients.
Automated payslip distribution
Generate individual digital payslips and dispatch them automatically to employee inboxes in one bulk action.
Role-based landing dashboard
A central hub for every user role, with permission-filtered menus, quick metrics and real-time process tracking.
Allowances, deductions & attendance
5 featuresAllowances & deductions setup
Define master types and configure custom recurring or one-off earning and deduction rules tailored to each business.
Monthly overtime engine
Maintain, calculate and review monthly overtime records using pre-configured hourly rates and shift multipliers.
No-pay view & audit
Track unpaid leave entries, evaluate no-pay deductions and clean up before running the final payroll calculation.
Fixed pay items
Set up and manage recurring fixed allowances and deductions assigned directly to employee contracts.
Attendance days & hours
Capture exact worked day and hour counts to calculate pro-rated base pay and attendance-linked bonuses.
Bulk data import studio
5 featuresMonthly allowance & deduction upload
Bulk-upload recurring and variable monthly allowances or deductions via flat files, with automatic validation.
OT & attendance upload
Import large sets of monthly overtime hours and day/hour counts directly into the engine, without manual entry.
No-pay bulk import
Upload unpaid leave days across departments in batch, instantly updating base salary deductions.
Bulk salary adjustments
Import flat-file updates for base salary changes, revisions and structural pay modifications across teams.
Fixed item bulk management
Rapidly upload recurring fixed allowances and deductions for large-scale onboarding or annual updates.
Inquiries, bank files & analytics
5 featuresBank salary schedules
Generate bank-ready salary transfer schedules and formatted files for direct bank submission.
Allowance & deduction reports
Detailed breakdown reports and ledgers for every allowance and deduction processed in any selected period.
Pay summary & slip archives
Periodic pay summaries alongside a searchable historical registry of every issued payslip.
Salary detail inquiry
Interactive views that let administrators inspect the full salary breakdown of any employee on demand.
Extended payroll analytics
An advanced reporting dashboard with macro-level analytics on workforce costs, trends and financial commitments.
Employee master & organization
5 featuresEmployee master & lifecycle
A centralized employee registry to manage profiles and track the full career lifecycle, from onboarding to exit.
Organization structure
Define multi-level departmental hierarchies, cost centres and structural units for accurate cost allocation.
Contract & probation management
Maintain detailed contract terms and auto-track employees on probation or non-PAYE status through dedicated lists.
Master employee reports
Flexible master reports for active, inactive, PAYE and non-PAYE workforce segments.
Status & notification master
Configure custom employment categories, active/inactive statuses and automated employee notification alerts.
Built for how payroll bureaus actually operate.
Client isolation, rule configuration and statutory compliance — the three things a PBO can't afford to get wrong.
Unlimited clients. Zero data bleeding.
Every client company runs in its own fully isolated environment under one master login. Onboard a new client in minutes, with dedicated salary structures, shift patterns and allowance rules that never cross paths with another company's data.
- Complete, secure data isolation per client
- One master login across unlimited companies
- Minutes to onboard, not days
| Client | Employees | Status |
|---|---|---|
| Zenith Apparel Ltd | 642 | Isolated ✓ |
| Coral Bay Resorts | 318 | Isolated ✓ |
| Vantage Logistics | 204 | Isolated ✓ |
Codeless rules. Parallel processing.
Configure custom allowances, deductions, OT formulas and loan recoveries without writing code. At month-end, every client company processes concurrently — no queue, no slowdown, no waiting for one batch to finish before the next starts.
- Codeless rule configuration per client
- Concurrent multi-organization processing
- Up to 75% faster month-end processing
1.5× base rate, after 8 hrs
2.0× base rate, flat
Auto-deduct, 6-month schedule
Sri Lankan compliance, always current.
Built-in, auto-updated engines calculate EPF, ETF and APIT tax brackets in line with Inland Revenue and Labour Law changes — so a rate update never means a manual formula fix across dozens of client files.
- Auto-updated EPF, ETF & APIT brackets
- Aligned with Inland Revenue & Labour Law
- Zero compliance penalties, by design
From attendance to bank file, one seamless pipeline.
Six stages run every month-end for every client — validated, approved and ready for the bank.
Employee updates
New hires, salary changes and status updates entered once, per client.
Attendance import
Attendance and shift data pulled in automatically — no manual re-keying.
Payroll validation
Every figure cross-checked against configured rules before processing.
Parallel processing
Multiple client companies calculated concurrently, in one batch run.
Approval workflow
Role-based sign-off before any payslip or payment is released.
1-click payslips & bank files
Payslips and bank-ready payment files generated instantly.
Real-time visibility, built for management.
Summaries, costs and liabilities across every client — with access controls, versioned runs and approval logs behind them.
Company-wise summaries
Visual, real-time payroll summaries for every client company, side by side.
Department costs
Break down payroll spend by department to spot trends before they become budget surprises.
Statutory liabilities
Live EPF, ETF and APIT liability figures across every client, always audit-ready.
Role-based access
Strict access controls ensure each user only sees the clients and functions they're authorized for.
Version-controlled runs
Every payroll run is versioned, so you can trace exactly what changed and when.
Approval logs
Comprehensive, timestamped approval logs for accountability at every step.
Payroll outsourcing, turned into a scalable, automated service.
PayNex turns payroll outsourcing from a labour-intensive chore into a highly scalable, automated service. Eliminate knowledge silos, remove human error, and grow your client portfolio — without hiring more payroll officers.
Ready to automate your
payroll operations?
Join the next generation of PBOs running fast, accurate and compliant payroll at scale.