Case Study · CoreHR

A smarter people operations platform for Sri Lankan businesses.

As organizations grow past spreadsheets, emails, and disconnected systems, HR teams lose time reconciling records instead of doing HR work. CoreHR connects the whole employee lifecycle in one platform — engineered around Sri Lankan compliance from the ground up.

PublisherDevNexi (Pvt) Ltd ProductCoreHR FocusConnected people operations & Sri Lanka compliance
Executive Summary

People are one of the most important assets any organization has.

HR teams must manage recruitment, employee records, attendance, leave, payroll, performance, benefits, and employee services — while staying compliant with local regulations. Run through spreadsheets, emails, paper forms and disconnected systems, HR ends up spending more time maintaining records and reconciling data than doing HR work.

CoreHR was engineered by DevNexi to solve this for Sri Lankan businesses: one connected platform covering the employee lifecycle from recruitment and onboarding through attendance, leave, payroll, performance, benefits, expenses, and employee self-service.

One employee. One record. One connected HR platform — simple, robust, transparent, scalable and Sri Lanka compliant.
01 · The Business Problem

Growing companies outgrow spreadsheet-based HR.

Excel, email, paper forms, attendance machines, separate payroll files and manual reports may work at 20 employees. As headcount grows from 50 → 100 → 250 → 500+, complexity rises rapidly. The real problem isn't the number of employees — it's disconnected HR operations.

Consider a Sri Lankan software company with 250 employees, 8 departments, 30 managers, multiple client projects and a hybrid workforce. HR ends up reconciling sources that were never designed to talk to each other.

Employee recordsExcel
AttendanceBiometric device / Excel
LeaveEmail / forms
PayrollSeparate spreadsheet
PerformanceDocuments / spreadsheets
Employee requestsHR email / WhatsApp

Records scattered everywhere

Employee information lives across spreadsheets, folders, and email threads instead of one source of truth.

Manual payroll reconciliation

EPF, ETF, and PAYE are calculated by hand every month, department by department.

Leave & attendance guesswork

Balances, approvals, and team availability are uncertain without a structured system.

Repetitive employee queries

HR fields thousands of “how many leave days do I have?” style questions manually.

Manual reporting

Executives wait on HR to manually prepare monthly headcount and workforce reports.

Data inconsistency

Correcting mismatched records across disconnected systems becomes a recurring HR task.

02 · The CoreHR Solution

A centralized HR operating environment.

Instead of independent HR processes, CoreHR connects them all through the employee record — a single source of truth for people operations.

Employee→Organization→Lifecycle→Attendance→Leave→Payroll→Performance→Benefits→Expenses→Employee self-service
CoreHR is designed around your operations, not ours — understand how the organization works, then configure the system around it.
03 · Inside the Platform

One employee record behind every HR process.

The employee profile, attendance and leave, and Sri Lankan payroll — the three areas where connected data matters most.

The employee profile

Instead of information scattered across spreadsheets and folders, CoreHR provides a centralized directory with a guided hiring workflow. A single employee record replaces a dozen scattered files with one place to look.

Employee Record
│
├── Personal Information
├── Employment Info & History
├── Department / Section / Designation
├── Manager & Location
├── Salary, Allowances, Deductions
├── Documents
├── Attendance & Leave
├── Payroll Information
├── Benefits
└── Performance Information

Attendance & leave

Office hours, flexible hours, rotating shifts, hybrid schedules or multiple locations — CoreHR provides shift and roster management with grace periods and roster patterns. Attendance is entered manually or through biometric bulk uploads.

Leave types are configured for accrual and carry-forward, and approval workflows route each request to the right manager or HOD.

Leave request
ApprovalManager / HOD
Balance updateAutomatic
Attendance / payroll impact
Attendance Today
EmployeeShiftInStatus
Kasun09:00–18:0008:57On time
Nadeesha09:00–18:0009:14Late
RuwanFlexible—On leave

Payroll & Sri Lanka compliance — built in, not bolted on

Payroll for Sri Lankan organizations must account for EPF, ETF and PAYE. CoreHR builds these into its payroll model instead of leaving HR to reconcile them by hand every month.

Traditional process
Salary spreadsheet
Manual calculation
EPF / ETF / PAYEBy hand
Manual verification
Payroll
CoreHR process
Employee data
Payroll rules
Automated calculation
EPF / ETF / PAYEAutomatic
Payroll output & reports
04 · Across the Lifecycle

Every stage of the employee journey, connected.

Six more capabilities that run on the same employee record.

Organization structure

Companies, departments, sections, designations, levels, locations and HODs — the structure that feeds attendance, leave routing, payroll and reporting.

Company → Department → Section → Designation

Digital employee lifecycle

Promotions, transfers, salary changes and other configurable events are recorded against the employee — a full employment history, not a snapshot.

Recruitment → Onboarding → Employment → Transfer / Promotion → Offboarding

Recruitment & onboarding

A structured pipeline with interview scheduling, panels, feedback and shortlisting, then onboarding tasks from reusable templates tracked to completion.

Applied → Screened → Interview → Offer → Hired

Employee self-service

Employees manage their profile, emergency contacts, skills, benefits, leave, attendance and payslips directly — fewer repetitive questions for HR.

Employee → CoreHR → Information

Performance & talent

KPI and competency-based reviews with templates by role and department, plus career paths and succession planning for key roles.

KPI → Self evaluation → Manager evaluation → Review → Final score

Benefits & expenses

Benefit packages and claim workflows, with expense claims moving through manager and department approval before finance processing.

Claim → Manager → Department → Finance → Payment
05 · A Real-World Example

A Sri Lankan technology company, 250 employees.

Executives shouldn't wait for a monthly report — CoreHR turns HR data into live management information.

248Total employees
+12New this month
94%Attendance
18On leave
14Open positions

Before and after

Before CoreHR, recruitment, attendance, leave, payroll, performance and reporting lived in several disconnected systems. With CoreHR, HR operates from one connected platform — and headcount, attendance, leave and recruitment figures are available in real time.

Headcount By department
DepartmentHeadcount
Engineering120
QA30
Product20
Sales & Marketing25
Finance15
HR10
Operations30
Total250
06 · Before vs. CoreHR

What changes when HR operations connect.

Traditional HR operations
With CoreHR
Employee data in spreadsheets
Centralized employee directory
Paper/email leave requests
Digital leave workflow
Manual leave balance calculation
Automated leave balances
Separate attendance records
Integrated attendance management
Manual payroll calculations
Automated payroll & statutory calculations
Manual EPF/ETF/PAYE reconciliation
Built-in Sri Lankan compliance
Employee queries handled by HR
Employee self-service
Manual performance reviews
Structured KPI & appraisal workflows
Recruitment through disconnected tools
Structured recruitment pipeline
Paper onboarding checklists
Digital onboarding
Reports prepared manually
Real-time HR analytics
Vendor-dependent configuration
HR team-managed configuration
07 · Role-Based Operating Model

A different view for every stakeholder.

HR governs, managers manage people, finance checks the numbers, and employees serve themselves.

HR

  • Employee records
  • Payroll
  • Policies
  • Compliance
  • Recruitment
  • Performance
Govern — do we have accurate records and the right controls?

Managers

  • Team leave approvals
  • Attendance oversight
  • Performance reviews
  • Team information
Manage people — is my team supported and on track?

Finance

  • Payroll
  • EPF / ETF
  • Payroll reports
  • Expense workflows
Are payroll and compliance numbers accurate?

Employees

  • ESS
  • Leave
  • Attendance
  • Payslips
  • Personal information
Self-service — can I find my own answers without emailing HR?
08 · Why CoreHR Is Different

Six principles behind the platform.

And a simple rollout: discovery and configuration, data migration, team training, go-live, then continuous improvement.

1

Sri Lanka first

Engineered specifically for Sri Lankan businesses, with EPF, ETF, and PAYE built into the platform.

2

No black-box HR

Designed to be understandable and configurable by the organization's own HR team.

3

No unnecessary complexity

Focused on practical HR operations rather than forcing unnecessarily complicated workflows.

4

Full data ownership

Employee data remains the organization's data, and it can be exported at any time.

5

Knowledge transfer

Training and knowledge transfer so internal teams can operate the system independently.

6

Built to scale

Supports organizations from smaller workforces through larger enterprises without a fundamental reimplementation.

Discovery & configuration→Data migration→Team training→Go-live→Continuous improvement
09 · Product Philosophy

Not simply a payroll system — an HR operating platform.

Payroll is one component. The broader objective is to connect people, processes, data, compliance, and management into one system. For an IT company, CoreHR manages the people behind the technology. For a corporate organization, it manages the workforce behind the business.

HR / payroll softwareStore records, calculate salaries
Attendance / leave softwareTrack attendance, manage leave
Performance softwareManage reviews
CoreHR: Recruitment → Onboarding → Attendance → Leave → Payroll → Performance → Benefits → ESS → Offboarding

Your organization shouldn't have to change the way it works just to use an HR system.

Conclusion

One employee. One record.
One connected HR platform.

CoreHR connects the entire employee lifecycle, Sri Lanka compliant by design — simple, robust, transparent, and built to scale without unnecessary complexity.

Talk to Us About CoreHR See CoreHR Features

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